This Policy shall be valid until March 31st 2021 or until further notice - whichever comes first.
This Policy will be reviewed on a monthly basis, and amended where applicable, due to the fast-changing nature of this extraordinary event.
In response to the COVID-19 outbreak, and taking into consideration both the welfare of all those involved in the MarinTrust certification system and travel restrictions that are being put in place, MarinTrust has declared that it has invoked its Process on Handling Remote MarinTrust Factory and MarinTrust Chain of Custody Audits during Extraordinary Events of Circumstances with immediate effect.
Covid Policy - Last updated 08 September 2020 - Version 1.2
Process on Handling Remote MarinTrust Factory and MarinTrust Chain of Custody Audits during Extraordinary Events of Circumstances - Last updated 08 Septmber 20202020 - Version 1.2
MarinTrust Auditing Options and Scenarios
MarinTrust has agreed that for all MarinTrust audits to either its Factory Standard or its Chain of Custody Standard the following requirements shall need to be followed by its approved Certification Bodies.
For all new applicants to the MarinTrust programme these shall be processed and made audit ready until the CB can execute the audit onsite following the agreed certification procedures and requirements. All new applications to either standard shall have their onsite audit postponed until the travel restrictions for the relevant location have been relaxed sufficiently to allow an approved auditor to conduct an on-site audit at these new facilities in a manner that is not imposing any COVID-19 related safety issues to the auditor or the applicant. CBs will be expected to arrange onsite audits as soon as possible after relevant restrictions are lifted.
All certified sites shall be required to have the annual surveillance audit to maintain the continuity of their certificate for either the MarinTrust Factory Standard or the MarinTrust CoC Standard. Where an on-site audit is not possible in affected areas, MarinTrust will permit a four (4) month extension a to complete this audit after the original 12-month due date. This is to allow for more time for CBs to conduct an onsite audit as the default requirement. If an onsite audit is not possible after granting such an extension, the CB shall conduct a Risk Assessment and follow guidance in table 1.
All recertification applicants to either the MarinTrust Factory Standard or MarinTrust Chain of Custody Standard whose certification is due to expire within the validity date of this policy, shall have their current certificate extended by a period of up to 6 months by their CB from the date of certificate expiry. If an on-site audit cannot be completed within this time, the CB shall conduct a Risk Assessment and follow guidance in table 1.
Table 1 - remote auditing options based off allocated level of risk of the facility by Certification Bodies
|Low||Audit(s) can be conducted remotely, with video technology, the next audit must be onsite to provide assurance that clause requirements not able to be assessed (or only partially verified) remotely are fully complied with||
Audit can be conducted remotely only if the previous annual surveillance was conducted onsite
Next surveillance audit will be required to be onsite to verify MarinTrust clause requirements that cannot be verified (or only partially verified) remotely
|Medium||Audit can be conducted remotely only if the previous audit was conducted on site, however, an onsite audit must be conducted within 6-months to provide assurance that clause requirements not able to be assessed (or only partially verified) remotely are fully complied with||
Audit can be conducted remotely only if the previous annual surveillance was conducted on site, however,an onsite audit must be conducted within 6-months to provide assurance that clause requirements not able to be assessed (or only partially verified) remotely are fully complied with
|High||Audit cannot be undertaken remotely, however, the CB may contact MarinTrust secretariat directly to discuss options||Audit cannot be undertaken remotely|
 “Affected areas” are considered those countries, provinces, territories or cities experiencing ongoing transmission of COVID-19, in contrast to areas reporting only imported cases.” https://www.who.int/emergencies/diseases/novel-coronavirus-2019/travel-advic